[Solved 2024] Assume you are a nurse manager in a unit where a new nursing documentation system is to be implemented. You want to ensure that the system will be usable and acceptable for the nurses impacted – Fast, Quality and Affordable Assignment Expert

Assume you are a nurse manager in a unit where a new nursing documentation system is to be implemented. You want to ensure that the system will be usable and acceptable for the nurses impacted

The Role of the Nurse Informaticist in Systems Development and Implementation

Assume you are a nurse manager in a unit where a new nursing documentation system is to be implemented. You want to ensure that the system will be usable and acceptable for the nurses impacted. You realize a nurse leader must be on the implementation team.

To Prepare:

• Review the steps of the Systems Development Life Cycle (SDLC) and reflect on the scenario presented.
• Consider the benefits and challenges associated with involving a nurse leader on an implementation team for health information technology.

The Assignment: (2–3 pages not including the title and reference page)

In preparation of filling this role, develop a 2– to 3–page role description for a graduate–level nurse to guide his/her participation on the implementation team. The role description should be based on the SDLC stages and tasks and should clearly define how this individual will participate in and impact each of the following steps:

• Planning and requirements definition
• Analysis
• Design of the new system
• Implementation
• Post-implementation support
• Use APA format and include a title page and reference page.
• Use the Safe Assign Drafts to check your match percentage before submitting your work.

Expert Answer and Explanation

The Role of the Nurse Informaticist in Systems Development and Implementation

The Role of the Nurse Informaticist

The role of nurse managers and nurses in general has recently developed in response to the trends like the advancement of the technological landscape, with changes seen in various areas including the nurse scope of practice requirements. The nurse informaticist is one of the roles that have emerged, offering job opportunities for the graduate-level nurse (Hauschild et al., 2022). With this level of education, still, a nurse can assume a leadership role, overseeing various tasks of the Systems Development Life Cycle (SDLC).  It is important to examine how to involve a nurse leader in the implementation of a documentation system for a healthcare facility.

Definition of Planning and Requirements

During planning which focuses on identifying the system requirements, the nurse leader is involved in the SDLC by having them analyze the workflow with emphasis on identifying how the organization documents data. The goal is to identify issues with the current approach to documentation, and make necessary improvements (Agency for Healthcare Research and Quality, n.d.b). In an organization, a nurse leader is responsible of ensuring the alignment between the organization’s practices and the regulatory policies. Considering this aspect of the nurse’s role, the nurse leader would be tasked with aligning the system with policies like the Data Protection Act.

Additionally, the nurse facilitates the exchange of information by receiving the views of stakeholders involved in planning for the system (Risling & Risling, 2020). With the information they receive, they can identify areas of priorities, incorporating them into the plan. With the engagement of the nurse leader in planning, the stakeholders impacted by the system are likely to embrace it. This is because they plan for the system, taking into account, patients’ needs.

Analysis

When it comes to analysis, the nurse leader reviews the identified requirements, examining whether they are clear or complete. For instance, they may identify the software and hardware components required to help support the development of the system. In their leadership capacity, a nurse conducts analysis, examining cheaper investment options in terms of technology. This involves comparing the vendor prices, and identifying cheaper alternatives, which essentially helps minimize expenses. Performing this kind of task may require the input of IT specialists such as the nurse informaticist.

When analyzing the documentation system, still, the nurse leader may think of problems that might arise during the system adoption, and brainstorm solutions (McGonigle  & Mastrian, 2022). The goal is to prepare for an unfortunate event in future, and ensure normal operations during the interruption of the system.  The implication of this is that it will cushion the organization against the concerns like limited access to patients’ data which may increase the potential of medical errors.

System Design

The nurse, based on their experience and knowledge of working with informatics systems, contributes to the design of the documentation system. Part of their responsibilities during this step in SDLC is providing insights into how the system should look including the problems it should solve. For instance, their role would center on recommending the right interface for the documentation system, and providing recommendations especially when the developer is developing the prototype. With the contributions that the nurse makes during the design, the developer is likely to create a system that takes into consideration the user preferences (Toothman et al., 2023).  This is likely to translate to successful adoption of the system.

Implementation

The significance of the nurse leader during the SDLC equally comes into play when implementing the designed documentation system. During the deployment of the system, the nurse leader creates a plan that defines the deliverables which range from rolling out the system to introducing the system to members of the clinical staff. They specifically ensure internal stakeholders are aware of the benefits of the system including the manner in which they can use it to achieve clinical objectives.

Furthermore, they observe the progress, reviewing the workflow processes as they identify the areas that should be strengthened (Agency for Healthcare Research and Quality, n.d.a). By playing these roles, the nurse leader contributes to designing of a system that nursing staff is likely to find it effective in terms of usability.

Post-Implementation Support

Even after managing the deploying the system, the nurse leader has to ensure that it runs effectively, and resolution of any issue that may arise during the post-implementation phase. If the clinical staff experience technical issues with the new system, for instance, the nurse leader orders for the replacement of the system that has no faults. Based on the feedback they receive from those using the documentation system, the nurse may recommend resources, ensuring that these resources address users’ concerns and fears. Extra support during this phase would also entail providing learning opportunities for nurses to advance skills in information technology.

Conclusion

In overview, the benefits of the nurse leader’s role is seen during the various phases of the SDLC, from the phase in which the requirements are prepared, to the post-implementation. This role is crucial during the coordination of resources, and sharing of ideas on how to develop a user-friendly product. Additionally, they play a vital role in training considering that they create a training plan that informs how to introduce the staff to the new system.

References

Agency for Healthcare Research and Quality. (n.d.a). Health IT evaluation toolkit and evaluation measures quick reference guideLinks to an external site.. Retrieved January 26, 2022, from https://digital.ahrq.gov/health-it-evaluation-toolkit.

Agency for Healthcare Research and Quality. (n.d.b). Workflow assessment for health IT toolkit.Links to an external site.. Retrieved January 26, 2022, from https://digital.ahrq.gov/health-it-tools-and-resources/evaluation-resources/workflow-assessment-health-it-toolkit

Hauschild, A. C., Martin, R., Holst, S. C., Wienbeck, J., & Heider, D. (2022). Guideline for software life cycle in health informatics. iScience, 25(12), 105534. https://doi.org/10.1016/j.isci.2022.105534.

McGonigle, D., & Mastrian, K. G. (2022). Nursing informatics and the foundation of knowledge (5th ed.). Jones & Bartlett Learning.

Risling, T. L., & Risling, D. E. (2020). Advancing nursing participation in user-centred design. Journal of research in nursing : JRN, 25(3), 226–238. https://doi.org/10.1177/1744987120913590.

Toothman, M., Braun, B., Bury, S. J., Moyne, J., Tilbury, D. M., Ye, Y., & Barton, K. (2023). Overcoming Challenges Associated with Developing Industrial Prognostics and Health Management Solutions. Sensors (Basel, Switzerland), 23(8), 4009. https://doi.org/10.3390/s23084009.

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